Practical prompting and responsible ways to use AI in everyday work.
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ChatGPT can support a wide range of office work, from writing and summarising to analysing information, working with files, planning projects and explaining unfamiliar tasks. Some capabilities depend on the ChatGPT plan, settings and connected tools available to the user, and important workplace outputs should still be checked by a person before they are relied upon or sent.
PDF · 1 pageA prompt is the instruction or question you give to ChatGPT. You do not need specialist technical language, but clearer instructions usually produce more useful results. A strong workplace prompt explains the task, relevant context, intended audience, important constraints and the form of the answer you need.
PDF · 1 pageChatGPT can help turn rough notes, bullet points or incomplete ideas into clear workplace writing, and it can improve existing text without changing the intended message. The person using the output remains responsible for checking facts, recipients, tone, confidentiality and any commitments made before the communication is sent.
PDF · 1 pageChatGPT can help work through long reports, policies, notes and other supplied material by summarising, extracting information, comparing sections and answering questions about the content. For workplace use, tell ChatGPT whether it must stay strictly within the supplied material or whether outside information may also be used, and check important conclusions against the original source.
PDF · 1 pageChatGPT can help organise research questions, explain unfamiliar subjects and, where current web access is available, find and summarise recent public information. Research results should be checked against reliable sources, particularly when information changes quickly or will influence an important workplace decision.
PDF · 1 pageChatGPT can help explain spreadsheet formulas, organise data, analyse tables, identify patterns and design useful spreadsheet structures. It can also create or edit spreadsheet files when suitable tools are available, but formulas, totals and business-critical figures should always be checked against the source data before they are relied upon.
PDF · 1 pageChatGPT can help plan presentations, organise slide content, write speaker notes and develop visual ideas, and where suitable tools are available it can also help create presentation files or images. The strongest workplace presentations still need a clear purpose, accurate information and human review so that the slides support the speaker rather than becoming an overcrowded document.
PDF · 1 pageChatGPT can help prepare meetings, organise project information and turn rough updates into structured plans, actions and status reports. It can support the administrative work around a project, but named owners, deadlines, decisions, budgets and risks should be confirmed by the people responsible rather than being assumed by AI.
PDF · 1 pageChatGPT can support routine administrative work by turning information into organised task lists, procedures, templates, checklists and handovers. It is most useful when the user provides the real workplace context and then checks the result against the organisation's procedures, systems and authority levels before putting it into practice
PDF · 1 pageChatGPT can work with information you deliberately provide, and some versions can also use authorised connected apps, plugins or workplace tools. A connection does not mean unrestricted access to an entire account; what can be read or changed depends on the connected service, permissions granted, available tool and requested action.
PDF · 1 pageWhere task scheduling is available, ChatGPT can help with work that needs to happen later or repeatedly, such as reminders, regular summaries and checks for changing information. A scheduled task is different from an ordinary chat answer because it is intended to run again at a future time or according to a recurring schedule.
PDF · 1 pageChatGPT can explain code, write examples, help diagnose errors and support technical planning even when the user is not a programmer. It can also assist with formulas, scripts, websites and automation logic, but code that affects real systems, customer data, payments, security or production services should be reviewed and tested before it is used.
PDF · 1 pageWhere image tools are available, ChatGPT can help create new images from written instructions and edit existing images supplied by the user. This can support presentations, training, marketing, mock-ups, diagrams and visual concepts, but workplace visuals still need checking for accuracy, branding, permissions and whether they represent people, products or information appropriately.
PDF · 1 pageAI can be extremely useful at work, but workplace information should only be entered into an AI service when the organisation permits it. Before pasting text, uploading a file or connecting a workplace service, consider what information is included, whether it is necessary for the task and whether you are authorised to use it in that way.
PDF · 1 pageAI can produce an answer that sounds clear and confident while still containing a mistake, missing context or unsupported detail. Workplace users should therefore treat important AI output as material to review rather than as automatically verified information, especially when names, figures, sources, rules or decisions matte
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